Using the Cloud to Keep Track Of Your Workforce
Cloud computing presents small and medium-sized businesses with an enormous number of opportunities for greater efficiency through offering better workflow, whilst also improving mobility by unifying business processes across multiple devices and locations. Cloud-based solutions mean that whatever the size of your business, you can access management and administration tools that streamline your operations at a cost that is likely to be significantly lower than alternative on-premises options, and that give you far greater flexibility in terms of scaleability.
Whether you’re in hospitality or construction, manufacturing or logistics, virtualising functions like email, time & attendance, payroll and visitor management can mean that you spend less time on managing your people and resources, and more on growing and developing your business.
What can you do in the Cloud?
Time and Attendance
Staff and labour costs are often a significant barrier to growth for SMEs, and so managing the time and attendance of your workforce effectively could make the difference between expansion and stagnation. To this end, there are simple-to-use and cost-effective Cloud-based solutions that enable you to manage staff and monitor costs so that you can be sure you are only paying people for the hours they work. This same solution can also be integrated with your payroll & HR systems, thus reducing your administration time and associated overheads.
For instance, it is possible for most businesses to implement a Cloud-based time and attendance system that incorporates the use of biometric time clocks, enabling you to record with precision the exact times at which employees start and finish work. When staff use a fingerprint scanner to ‘clock in’, not only do you get an entirely accurate record of their working hours (including time spent on breaks, if necessary), but you also eliminate the potential for ‘buddy punching’ (where one employee signs in on another’s behalf) and the mis-use of swipe cards and PINs. For mobile or field based workers, they can check-in and check-out via a web page complete with GPS location tracking.
Businesses that operate in the hospitality and retail sector are also able to measure staff productivity more effectively through the provision of precise and accurate data that enables you to calculate at which times or on which days of the week you need more or fewer staff, while a Cloud-based time and attendance system also eliminates human error both in recording worked hours and associated wages.
In addition, you can also use Cloud time and attendance systems to create timetables and rosters, or to schedule leave and time off. These can be integrated into your HR management system, creating further time savings and efficiencies. The business intelligence data provided by this sort of workforce management system also gives you analytics that enable you to assess how efficiently you are operating in terms of staff costs and associated overheads, while for businesses that charge for their services on an hourly rate, you are able to do this with far greater accuracy as you can calculate the actual hours worked on a project with more precision.
All of these features (and more) can be achieved with our Cloud solutions. There’s no outlay on software, and only a small amount of on-premise hardware is required. Such a solution is easily implemented, and has a very predicable cost leaving you free of the headaches typically associated with on-premise software solutions and expensive ICT departments. As a further aid to minimising overheads, Cloud time and attendance systems operate on a subscription basis, meaning that you can upscale and downsize when necessary, so that your system always reflects your business needs, with the added bonus that you’re not paying for features that you don’t need or use.
Keyless Security (Access Control)
A biometric access control system also means that you can not only control entry into your site, office space, workshop or factory, but you can also manage interior access as well, so that if you need to create restricted areas that can only be entered by designated staff, or are only accessible at certain times of the day, this is very simple to accomplish.
Biometrics is also a highly efficient and very secure way of managing and controlling access to your premises. Whether its fingerprint scanning or facial recognition, both provide tight security with zero credential loss.
Focusing on fingerprint scanning – scans are converted into encrypted templates — actual fingerprint images are not stored — and so, when combined with the fact that no two prints are alike, it is therefore virtually impossible to copy or reproduce a scan. This provides a far higher degree of security than using swipe cards, key fobs and/or PINs – all of which can be shared, lost, copied or stolen. In this way, you have far greater control over who you grant entry to, and avoid the inconvenience, delays and costs associated with having to replace lost entry cards or reconfigure PINs.
As with all access control systems, a comprehensive audit trail is created with every swipe or access. This audit trail or event log will provide insights to your business like never before. When integrated with intruder alarm or CCTV systems, you are now able to manage and monitor every aspect of the facilities security.
For more information on A-COM Solutions Pty Ltd and our consulting services and cloud technologies for business, contact us on 1300 852 856 or visit our website.